The preparation for your board’s meeting is a task that takes time. The most serious boards are about their meetings and ensure that they run smoothly. They plan meetings well ahead of time so that board members have time to accept (and sometimes, negotiate) their calendars. Board members are often very busy and serve on many teams and boards. It is important to coordinate with individual members and their assistants so that they can attend board meetings.

As part of the preparation for the board meeting, it is essential to ensure you have all the required materials prior to the meeting. The agenda, as well as the board packet should be sent out approximately a week ahead of the meeting. This will allow the Board members to read and absorb all of the documents prior to attending your board meeting.

It is a good plan to make a couple of short calls on the day prior to the board meeting to ensure that your members are well-prepared. This will allow you to quickly deal with any issues, including whether there are updated PowerPoint slides that need to be distributed prior to the meeting.

It’s also a good idea to spend some time reflecting on the reasons you’re on the board. This will help you stay focused during the board meeting and ensure that you cover all the relevant subjects.

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